FAQ Equine Passports
- Why do I need to get a passport for my horse?
In order to comply with Government and European Commission legislation, from 28th February 2005 all horses, donkeys and mules in the UK need to have a passport. This was implemented to protect the health of those who wish to consume horse meat. All passports have a section that will record all administered medication.
- How do I get a Passport for my horse?
Download the Passport Application Form from HPA.co.uk, complete it and return it with payment; ensuring that all sections are completed in FULL. Cost for this is £30.00.
Please note incorrect forms will be returned to sender for corrections.
- How long will it take for my passport to be returned?
If you have requested the ‘3 Day Turnaround’ service it will take no more than 3 working days for your passport to be returned. Cost for this is £120.00. If you have requested the 24hr service, if the HPA receives the correct forms by 12pm that day the passport should be with you the next working day. Cost for this is £240.00. If you have requested the standard delivery this can take a maximum of 10 working days. Please be aware that the peak of the polo season (May/June/July) is our busiest time for despatching passports.
Please ensure that you send in applications in plenty of time and at the beginning of the week. Passports received before the weekend will most likely be dealt with the following Monday.
- What do I do if I want to register a different type of passport e.g Wetherbys, Pet ID etc)
Before any other PIO (Passport Issuing Organisation) passport comes to the HPA, it MUST be up to date with ownership and stamped by the issuing body i.e. Weatherbys. The HPA are not entitled to alter another PIO passport without it being up to date. HPA registration covers the equine under the same HPA Passport 3rd Party Liability Insurance.
- Does my horse have to have a Microchip?
All horses that are to be issued with a new passport are required to have a microchip, this has been a legal requirement since 2009. If a passport was issued prior to 2009 it is possible that your horse does not have a Microchip however the HPA would advise that wherever possible all horses are microchipped and this information is passed to the HPA for all records to be updated.
- What do I do when my horse is deceased?
Please send the passport to the HPA office so that we can update our records. If you wish to keep hold of the passport, please indicate so and we will be happy to return it to you.
- What information am I able to get from the HPA on horses that hold at HPA passport?
The HPA are able to confirm the information held for a particular animal once provided with sufficient information as to why the information is required. The HPA only keep records of sex, colour, D.O.B and markings. However due to the Data Protection Act 1998, we are not able to hand over any contact details for current or previous owners. The HPA are not classified as a Breeding Society and therefore we are not able to include details of breeding or performance history.
- How long is my horse’s passport valid for?
The passport issued is valid for the lifetime of the horse.
- Does the passport need to be with my horse the whole time?
YES. The passport MUST be with the horse the whole time. The only exception to this is if the passport is with the issuing authority. The keeper is required to provide the passport within 3 hours if requested.
- What happens if I misplace my horse’s passport?
Legally, you must declare that your horse has already been issued with a passport and that it has been lost. You will need to be issued with a Duplicate passport. You must complete the application form as normal and include any other details such as previous owners, if possible.
You must complete a duplicate/replacement passport application form stating clearly that it is a duplicate document. You will need to send this to the HPA along with payment and a letter to the HPA confirming that the passport has been lost. Cost of this is £60.00.
Your horse can be registered with its existing passport number (if it previously held an HPA passport). Your horse will be signed out of the human food chain.
- How do I change the horse into my ownership once I have purchased it?
The previous owner should return the passport to the HPA requesting the details to be updated, the HPA will then return the passport to the new owner. If the new owner is in possession of the passport they can return it to the HPA with proof of purchase. This is required to be done in no more than 30 days from purchase. The cost of this is £15.00.
- Who’s responsible for changing the ownership on a passport?
This responsibility of completing and sending a Change of Ownership form to the HPA office, falls on the old owner. Failure to declare new ownership is illegal and may cause issues when asked to provide documents. To avoid dispute or confusion, please ensure that a record of payment/transaction or loan agreement has been made. It is not the responsibility of the HPA to verify legal ownership.
- I am concerned that the passport I have received on the purchase of my new horse is fraudulent, what should I do?
You must contact the issuing authority as soon as you realise there is an issue with the passport you are in possession of. As the legal owner, you are responsible for the horse’s passport.
- I have bought a horse, but it has not come with a passport?
You will most likely need to get a new passport. However, the HPA will need to see whether the horse has previously had a passport registered with the HPA. Please contact the office to discuss horse details to confirm the identity of the horse. If the horse has had a passport previously every effort must be taken to find the original document, it is the new owner’s responsibility to chase it up with the previous owner. If there is no record in the database, you must apply for a new passport.
- What do I do if I have a passport with incorrect details?
You must return the passport to the HPA office along with an amendment form and payment. We will alter the amendments where possible and record this on our system.
- What should I do if I have an old passport form?
The HPA will NOT ACCEPT OLD FORMS. Any old forms received, will be returned to sender. The latest Passport Application Form can be downloaded from the passport page of the HPA website.
- What do I do if the vet has not fully completed the application form?
You will need to return the incomplete form to the Vet and ensure that it is completed. Any incomplete forms sent to the HPA office will be returned to sender.
- Do you send all passports by special/tracked delivery?
The HPA do not send passports by recorded delivery unless the owner specifies it on the form. However, the HPA heavily recommend that you ask for passports to be sent by Special Delivery. The HPA are not responsible for any parcels which go missing during transit and therefore, you would need to apply and pay for a new one.