The HPA holds a register of qualified coaches and instructors which can be found by using the ‘coach search’ facility. If your coach or instructor is not listed they are not registered with the HPA. In all cases we advise that the client checks that they are happy with the insurance cover his or her coach/instructor has in place.
HPA Qualified Coaches and Instructors Code of Conduct
For existing coaches to renew their qualification – please download and complete the form below
There are four levels of instructors/coaches, the guidelines for HPA qualifications are set out below.
Level One – Assistant Instructor
Qualified to instruct unsupervised but may need guidance. The Assistant Instructor must have a mentor for the first twelve months of qualification.
The mentor must be a qualified and registered HPA instructor/coach and this point of contact must be registered with the HPA at email@example.com
Must have a reasonable knowledge and understanding of the HPA Coaching Guidelines and the rules.
Level Two – Instructor
Qualified to instruct unsupervised and with the ability and experience to teach players up to and including -1 goals.
Should be able to demonstrate stick work and riding correctly.
Must have a good knowledge and understanding of HPA Coaching Guidelines and basic rules and tactics.
Level Three – Coach
Ability and experience to develop players to 0 goals and above and to coach a low goal team.
Must have a good understanding of the HPA Coaching guidelines.
Should be able to analyse, identify and develop stick work and riding.
Must have a full knowledge of the rules and a good understanding of how they relate to the tactics of the game.
Level Four – Performance/International Coach
Should normally have reached 3 goals.
Must have extensive knowledge of the rules and excellent understanding of how they relate to the tactics of the game.
Ability and experience to coach medium/high goal and international teams.
Must have a thorough understanding of the HPA Coaching guidelines.
Coaches wishing to take the Level Four qualification must apply in writing to firstname.lastname@example.org This qualification is only awarded by the Coaching Committee.
Please note that the above four levels of coaching only identify the coaching qualifications given. An annual licence of registration to coach must be applied for annually in order to be listed on the HPA website.
To Obtain your annual coaching licence you must:
Be an HPA member
Have HPA Coaching qualification
Pay your coaching subscription
Register a valid First Aid certificate with the HPA
Register a valid Child Protection and Safeguarding certificate with the HPA
Attend a Coaching Seminar
The HPA have made significant changes to the process for those wanting to become a HPA Accredited Coach or Instructor.
First you will need to download, complete and return with payment the Enrolment Form:
For each pathway there is an initial Enrolment Fee : £100
There are two pathways to take in order to achieve your Coaching HPA qualification.
PATHWAY 1 – Individual Assessment
1. Firstly you will need to download, complete and send in the Enrolment Form 2017 click here with an enrolment payment of £100.
2. You will then be sent a list of all the HPA Accredited Assessors along with an assessment form consisting of two sections.It is then your responsibility to get both sections completed and signed off (one assessor can only asses one section) costs are between the candidate and the assessor.
3.Your second assessor will then send in your completed sections and you will be awarded with a temporary qualification of either Level 1 (Club Instructor) or Assistant Level 1 (Assistant Club Instructor). Your qualification will be temporary until you have registered your qualification after attending a Coaching Endorsement Seminar.
4.In order to maintain your qualification you will need to renew each season with a renewal form and attend a Coaching Seminar, this must be completed each season for you to be a registered and qualified with the HPA.
The cost for the private assessment is between the candidate and assessor.
After the successful completion of the assessment the cost to officially register as a coach for the year is £335.
For further information, please contact email@example.com or call 01367 242828.
PATHWAY 2 – Coaching Course
Twice a year there is a 3 day coaching course held in Gloucestershire usually one in April and one in September.
1. Firstly you will need to download, complete and send in the Enrolment Form 2017 click here with an enrolment payment of £100. Please state you would like to attend the course.
2. You will then be emailed with a Qualification Form for the course – in order to attend the three-day course a candidate must have references confirming that they have sufficient knowledge in the following three areas: Riding for pony control, Riding for polo and Stick work.
3. The cost for the Coaching Course is £110 per day. Please note if the HPA Assessors do not think a candidate is ready for assessment they will not be asked back for the final day and will be given feedback on what needs improvement and where to gain the relevant experience needed.
4. After the assessment you will be notified with your temporary assessment grade which will be eitherLevel 1 (Club Instructor) or Assistant Level 1 (Assistant Club Instructor). Your qualification will be temporary until you have registered your qualification after attending a Coaching Endorsement Seminar.
5. In order to maintain your qualification you will need to renew each season with a renewal form and attend a Coaching Seminar, this must be completed each season for you to be a registered and qualified with the HPA.
The cost of the course is £110 per day.
After the successful completion of the assessment the cost to officially register as a coach for the year is £335.
To Upgrade a Qualification
As a coach, you’ll recognise the need to continually maintain and improve your skills to reflect current best practice in coaching polo.
If a coach or instructor wishes to upgrade their qualification they must apply in writing to firstname.lastname@example.org . Applications must be accompanied by a written reference from one registered level three or four coach plus a Coaching CV detailing their coaching experience and any other relevant information. Please note that an upgrade will not normally be considered unless an instructor/coach has been registered with their current qualification for at least two years and has been instructing on a regular basis during that period.
Candidates will be required to attend a practical assessment. For Level One applicants there will be an annual Coaching Upgrade Seminar. Level Two applicants will be assessed by a panel of HPA Accredited Assessors. There will be a charge made by the HPA for the practical assessment.
Coaching Qualifications for Overseas Players
Players that are based overseas are welcome to attend our coaching courses. However, unless they are current playing members of the HPA they will not be entitled to register as a HPA coach or instructor upon completion thus they will attend for the purpose of education only. They can be registered with the HPA for a fee of £75 and subsequently be displayed under the ‘Overseas Coaches’ section of the website.
The HPA recognise that everyone in polo, either in a paid or voluntary capacity, has a role to play in safeguarding the welfare of children and preventing their abuse. The HPA has both a moral and possibly legal obligation to ensure that when it is given responsibility for children it provides then with the highest possible standard of care.
HPA Accredited Instructors must recognise that they have a responsibility to:
– Safeguard and promote the interests and well – being of children with whom they are working.
– Take all reasonable practical steps to protect them from harm, discrimination or degrading treatment.
– Respect their rights, wishes and feelings.
The HPA encourage all of their Accredited Coaches and Instructors to research and obtain the necessary DBS Checks.
As of 1st April 2018 the HPA will require all qualified coaches and instructors to hold a valid Child Protection and Safeguarding Certificate.
The NSPCC have an online training course run by the Child Protection in Sport Unit which is supported by Sport England, Sport Northern Ireland and Sport Wales, is CPD Certified and is used by the RFU and British Gymnastics.
If you are likely to coach children in the Pony Club then their requirements are that the first safeguarding workshop must be face to face.
Both of the above qualifications are accepted by the HPA.
The HPA will be offering a face to face Child Protection and Safeguarding course on Thursday 5th April 2018 at Beaumont House, Old Windsor, SL4 2JJ, please email email@example.com to book your place or alternatively courses are available through the British Horse Society, The Pony Club or your local authority.
If you have any concerns about a child/young person please contact the office 01367 242828 or email firstname.lastname@example.org
Other useful contact numbers include:
Child Protection in Sport Unit (CPSU)
• Tel: 0116 234 7278
• Website: www.thecpsu.org.uk
• 24 hour free and confidential telephone helpline that provides counselling, information and advice to anyone concerned about a child at risk of ill treatment or abuse
• Tel: 0808 800 5000
• Website: www.nspcc.org.uk
• 24-hour free and confidential helpline for children
• Tel: 0800 1111
• Provide emotional support, information and practical help for victims and witnesses
• Tel: 0845 3030 900
The Criminal Records Bureau (CRB) and the Independent Safeguarding Authority (ISA) have merged to become the Disclosure and Barring Service (DBS). CRB checks are now called DBS checks.
It is not a requirement of the HPA for qualified coaches or instructors to hold a current DBS check. However, it is considered best practice for those who may be involved in teaching children to have one.
An individual cannot arrange for his own DBS check; this has to be done by a third-party such as a school, college, other institution or the HPA.
Once a DBS check has been done the individual can then register with the DBS update service and can keep their DBS certificate up to date online. This allows employers to check a certificate online and allows an applicant to take their certificate from one job to the next.
For further information please contact email@example.com or call 01367 242828.
Seminars and Endorsement Seminars
Each year there are a number of seminars held at a variety of locations and all HPA Accredited Coaches and Instructors are obliged to attend in order to maintain their qualification and to be able to renew the following season. These usually take just over a morning to complete. The Endorsement Seminars are held on the same day in the afternoon.
– Coaching Seminar Monday 26th March – Beaumont House, Old Windsor SL4 2JJ
– Coaching Seminar Wednesday 13th June – Venue TBC
Please e-mail firstname.lastname@example.org to book your place
To Register a Qualification
Coaches and instructors must register annually (period 1st April – 31st March) with the HPA and no coach or instructor will be included on the HPA website until the HPA has received the following:
The completed Renewal Form.
The annual subscription payment.
A copy of a valid first aid certificate to show they have completed either a British Red Cross ‘Emergency Life Support’ course or St John’s Ambulance ‘Essential First Aid’ course or equivalent.
A copy of a valid Child Protection & Safe Guarding certificate.
The cost of this registration is £335.
All coaches or instructors will be required to attend a seminar annually in order to maintain and to register it the following year. This must be booked on submission of the registration form and supporting documents.
Registered coaches will be covered by insurance provided by Lycetts. The policy document is available to view here.